Steps to prevent data loss  

While data loss may appear inevitable at times, it must be noted that it can be avoided with the right procedures and safeguards in place. Understanding the key causes and warning indicators of potential data loss is the first step. The next step is to discover the best practices for preventing data loss. With this information, you should be able to take the required precautions to prevent data loss in the first place.  

7 important steps to prevent data loss  

Here are the top seven important points to prevent data loss.  

1. Backup

Backing up all of the data is the most crucial precaution against data loss.  

Here are some data backup guidelines that will assist you in doing so effectively:  

•   Keep at least one copy of your original data on a disc other than the one in the backup machine.  
•   Keep a backup of your data on a different server.  
•   Make sure your backup data isn’t corrupted, invalid, or wrong.  

2. Update firewall and antivirus

The first step in protecting a company’s sensitive data is to select the right firewall and antivirus solution. Viruses and malware can steal any type of sensitive data, resulting in even more data breaches. Make sure that firewall and antivirus software are intended to manage the size, scope, and security needs of the company, and that they are kept up to date and properly maintained.  

3. Protection of data for power surge

Surges and outages in power can and will cause havoc with the computer system. The company will need an uninterruptible power source to prevent data loss. If the main power goes out, it will offer near-instantaneous emergency power, allowing you to correctly shut down the computer without damaging the hardware or corrupting the data.  

4. Disaster Recovery Plan

If a person doesn’t know what to do when a certain threat appears, a lot can go wrong and the resulting chaos can even exacerbate the damages. A disaster recovery plan will enable everyone in the company to react quickly in the event of a crisis, minimizing data loss.  

5. Maintain a Dust-Free and Dry Computer

Dust can accumulate and create overheating, while dampness can promote rusting, resulting in hardware damage. It’s preferable to store a computer somewhere safe, dry, and dust-free. Although low-traffic regions are ideal, they are not always possible, therefore, regular maintenance is the key.  

6. Access Levels must be specified.

Preventing data loss also entails denying access to specific types of data on the network to individual employees. Allow the IT team to determine access levels, implement policies that limit the use of company data, and also require new hires to sign a security agreement.  

7. Collaborate with IT Security Professionals

An IT security firm with a lot of experience is more likely to come up with the finest security approach for the business. They’ll uncover the flaws in the current system and make the necessary improvements, from risk auditing to penetration testing. Consider hiring an IT security company to protect the organization from all types of dangers and prevent data loss from damaging a business.  

Conclusion  

Data loss prevention policies are usually conceived as a part of a larger disaster readiness assessment, and then rules are put in place to safeguard the firm from both large and small outages. If disaster strikes, it is ensured that there is a backup which starts running quickly, replacing any damaged hardware or components. We must remember that in terms of data security, one can’t afford to be uncertain.